GuildWorks has one position currently open for a Full Charge Bookkeeper in Portland, Oregon. This position will begin at 30 hours per week with the potential to expand to full-time after the initial 90-day probationary training period. If the applicant keeps other clients, a 1099 arrangement will be considered.
Due to COVID-19, GuildWorks has strict safety protocols for all employees in place. New employees are required to go through safety orientation and to follow all protocols. This position will report to the company Principal.
PURPOSE OF THIS POSITION To accurately record all financial data for the company including but not limited to accounts payable and receivable, create invoices, file receipts, make tax payments, prepare and record payroll, track inventory and prepare and analyze financial reports.
GOALS AND ESSENTIAL FUNCTIONS
Overall maintenance of books using QuickBooks Online.
A/P - Receive and record bills, prepare for payment, record expenses and bills accurately in QBO, analyze cash flow to determine pay schedule.
A/R - Help prepare invoices, record payments accurately in QBO, help with collections as needed.
Payroll - compile bi-monthly payroll data for submission to payroll company, prepare payroll checks for printing, create payroll journal entries in QBO.
Use a custom pivot table (with Google Sheets) to create labor cost allocations to projects, then enter into QBO.
Reconcile bank and credit card accounts monthly and provide monthly reports
Payroll Taxes - prepare and submit federal and state tax payments.
Oversee and execute compliance issues that come up.
Maintains historical records by filing documents, digitally and physically.
Complies with federal, state, and local legal requirements by researching requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
Contributes to team effort by accomplishing related results as needed.
May assist with basic HR duties like new hire documents, compliance, OregonSaves, temporary disability insurance and workers’ compensation filings.
Follows bookkeeping policies and procedures efficiently and effectively; may assist in refining these procedures and processes.
Inventory asset bookkeeping management.
Other responsibilities as assigned and/or requested.
Extensive QBO Experience a Must - QBO ProAdvisor Certification preferred.
BS degree in Finance, Accounting, Business Administration or proven experience.
Solid understanding of basic bookkeeping and accounting payable/receivable principles.
Proven ability to calculate, post and manage accounting figures and financial records.
Data entry skills along with a knack for numbers.
Hands-on experience with spreadsheets (Google Sheets specifically).
Experience in working with multiple legal entities under different legal umbrellas.
High degree of accuracy and attention to detail.
Possesses prioritizing, time management and organizational skills.
About GuildWorks: GuildWorks is an accomplished and fast-growing fabric architecture company in Portland, Oregon. We design, build and install Architecture of the Air: tension-integral, sacred-geometrical structures with custom fabric and support systems. Design from Nature’s Principles guides our functional, beautiful, and inspiring environments with minimal materials for maximum impact.
Our work environment is collaborative and positive, and we are looking for the right match of skills and personality to fit here. We work closely together, so the ability to learn quickly, take direction, problem solve, and respond well to change and constructive criticism are important.
Compensation commensurate with experience.
INSTRUCTIONS Please fill out the Job Application Form using the Apply Today Button below. You will need a gmail account to apply for this position and complete the application process. You will be asked to explain what drew you to GuildWorks and to tell us about the skills, abilities and experience that you bring to the organization. Be sure to upload PDFs ONLY of your cover letter, resume and portfolio. In your cover letter, include the word “synergy” so that we know you are following instructions. You will also need to provide 3 professional references.